Kajabi Virtual Assistant – Everything You Need to Know Before Hiring One

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As an online entrepreneur, you’ve probably considered hiring someone to help you manage your business.

After all, there’s only so much you can do on your own, and delegating some of the tasks can free up your time to focus on more important things.

Getting a general virtual assistant (VA) is a popular solution for many business owners. But if you’re using Kajabi and you want someone knowledgeable about it, then hiring a Kajabi virtual assistant (KVA) might be a better option.

In this article, we’ll discuss everything you need to know about KVAs, including what they can do for you, the advantages and disadvantages of hiring one, and how to find the perfect Kajabi virtual assistant for your brand.

What Is a Virtual Assistant?

virtual assistant

Virtual assistants, in general, can assist you with tasks remotely. They mostly communicate with you via email, chat, or video call.

This assistant can do various tasks, such as customer support, social media management, data entry, email marketing, building sales pages, and even project management.

Virtual assistants are all-around helpers that can make your life as an online entrepreneur easier.

Additionally, they are more cost-effective as businesses can save up to 78% on labor costs by hiring virtual employees.

A Kajabi virtual assistant, on the other hand, is someone who’s specifically knowledgeable about the Kajabi platform. They know how to use the platform and its features to help you with your business.

What Are the Benefits of Getting a Kajabi VA? 

KVAs can do everything that a general virtual assistant can, plus a lot more, thanks to their in-depth knowledge about Kajabi.

They can help you optimize your workflows, boost productivity, and make your business run more smoothly.

Some of the benefits of hiring a Kajabi virtual assistant include:

  • Getting help with the Kajabi website and landing pages customization
  • Saving time on Kajabi backend setup
  • Having someone create your Kajabi membership site
  • Get assistance with online course creation and email marketing management

Because of their expertise, KVAs can also provide valuable insights about Kajabi that you might not be aware of. They can help you maximize the platform’s features to grow your online business.

What Are the Disadvantages? 

The main disadvantage of hiring a Kajabi virtual assistant is the cost. KVAs usually charge more than general VAs because of their specialized skills.

Another thing to consider is that not all KVAs are created equal. While some are genuine experts in Kajabi, some claim to be KVAs but don’t have the necessary skills and experience.

This is why you must take the time to vet the KVAs you’re considering hiring. Make sure to check their portfolio and reviews to get an idea of their abilities.

How Much Does a Kajabi VA Cost?

The cost of a Kajabi virtual assistant varies depending on their skills, experience, and the platform they use to connect with clients.

I’ve noticed that Kajabi virtual assistants on Fiverr charge around $10 to $80 per project, but they have multiple tiers with different Kajabi-related professional services.

In comparison, those on Upwork charge $30 to $100 per hour.

kajabi va cost

The rate can also depend on where the virtual assistant is based. VAs in countries with lower living costs charge less than those with more expensive ones.

For example, virtual assistants from the Philippines charge $2 to $10 per hour, while those from the United States usually charge $10 to $25 per hour.

To get an accurate estimate of how much a Kajabi virtual assistant would cost, I recommend you do market research, contact a few KVAs, and get quotes from them.

How to Find the Perfect Kajabi VA for Your Online Business?

Here’s what you should do to find the perfect Kajabi virtual assistant:

1. Make a List of Tasks

This will give you an idea of what Kajabi skills your potential virtual assistant should possess.

Do you need someone to create a Kajabi membership site for you? Do you want help with online course creation? Perhaps, you need assistance with Kajabi website customization or email marketing management.

Or maybe you need someone who can do everything related to Kajabi, from backend setup to customer support.

2. Find KVAs That Fit the Job Description 

Once you know what tasks you need help with, the next step is finding KVAs with the skills and experience required to do them.

To ensure that you’ll work with a Kajabi expert, I recommend checking KVA’s portfolio and reviews. It will give you an idea of their abilities and whether they’re a good fit for your needs.

You can also post a job description online and wait to receive proposals.

3. Talk With the Qualified Ones

Hop on a call with them and ask about their Kajabi experience. It’s a great opportunity to get to know them better and see if you’ll be comfortable working with them.

4. Sign an Agreement

Having a written agreement in place will protect both you and your virtual assistant. This document should include the Kajabi tasks, the deadlines, the rate, and the payment schedule.

Managing your Virtual Assistant with Kajabi

Kajabi makes working with and managing virtual assistants easier. With the higher plans, you can add, change, and set permissions inside the platform, so your KVA only has access to what you want them to.

kajabi va management

This is a great way to protect yourself and avoid future issues.

Kajabi also lets you track your admin’s activity through the Admin Action attribution. This new feature of Kajabi detects your admin’s actions on the Kajabi backend.

For example, you can identify who canceled a subscription, granted an offer, or revoked one.


While it’s true that hiring a Kajabi virtual assistant can take some time and effort, it’s worth it.

Finding the perfect virtual assistant for your business can be a game-changer and help you scale your online business quickly.

They can take care of the Kajabi tasks and other admin ones you don’t have time for, so you can move forward.

Once you’ve decided to hire a Kajabi virtual assistant, use the tips above to find the right candidate for the job.

And always remember to communicate, clarify, and set expectations from the start to avoid misunderstandings and issues.

Kajabi Frequently Asked Questions:


  • https://99firms.com/blog/virtual-assistant-statistics/
  • https://www.virtualstaff.ph/
  • https://www.flexjobs.com/
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